Emails have helped save lots of time and money for
many people. Instead of the old-fashioned snail mail, more
individuals rely on email to get their messages across faster,
cheaper, and more conveniently.
However, there are certain downsides to using email
as a means of communication. Many people check their emails many
times during the day, therefore hampering their productivity.
Theyve become addicted to emails so much that they spend hours
reading and replying, even to junk mails! And speaking of junk
mails, sorting out your emails and separating the junk from the not
can be a very time-consuming activity.
Written below are some great tips to make emails
work for you in your pursuit to manage time efficiently.
- 1. Check your emails a maximum of twice a day. If you
want to accomplish many tasks, limit your time in reading your
emails. Suitable times would be first thing in the morning (to take
care of urgent matters) and a few minutes before you end your work
(to catch up with last-minute concerns).
- 2. Set up templates or a Frequently Asked Questions
page. The same questions can be repeatedly asked by different
people - things like how to operate a certain product, how to
download a resource, how to join your affiliate program, and so
forth. It is obvious that typing the same answers to the same
questions over and over again is extremely time-consuming. It is
therefore advisable to set up templates of answers so you can just
copy and paste them whenever the same questions are being asked
again. A better way is to set up a Frequently Asked Questions page
so you can just refer people to it when they have queries. The only
time theyll email you again is when their concerns have not been
- 3. Reply briefly. Answer your emails clearly and to the
point. Dont overcomplicate the explanation. Never reply to spam
messages or to junk mails.
- 4. Take the phone. Several minutes spent in replying to
emails can be shortened tremendously by just calling the person.
Youll get faster responses and youll end up saving lots of time.
And of course, the personal touch is priceless.
- 5. Terminate spam. Spam messages are very prevalent
nowadays. Not only can they waste a lot of your time, but they can
be very annoying as well. To prevent spam, dont spread your email
address like wildfire. It would be advisable to have a private
email address that only a few trusted people know. If you can, make
your email address more intricate. For example, use
email@example.com instead of firstname.lastname@example.org. If youre
inserting your email address in websites and messages, you may
replace @ with AT. For instance, write down mark_jonesAtyahoo.com
instead of email@example.com.
Get your email across. Sometimes, your email could mistakenly
be regarded as spam, and this would waste your time in composing
that message. To prevent such occurrence, be careful with your
choice of words. Avoid words or phrases that trigger the spam
filters. Some words to avoid: free, money, sex, amazing,
limited offer, naked, opportunity, debt, loans, lottery, retire,