Time Management Tips And Techniques

Time Robber: Emails

Emails have helped save lots of time and money for many people. Instead of the old-fashioned snail mail, more individuals rely on email to get their messages across faster, cheaper, and more conveniently.

However, there are certain downsides to using email as a means of communication. Many people check their emails many times during the day, therefore hampering their productivity. Theyve become addicted to emails so much that they spend hours reading and replying, even to junk mails! And speaking of junk mails, sorting out your emails and separating the junk from the not can be a very time-consuming activity.

Written below are some great tips to make emails work for you in your pursuit to manage time efficiently.

  • 1. Check your emails a maximum of twice a day. If you want to accomplish many tasks, limit your time in reading your emails. Suitable times would be first thing in the morning (to take care of urgent matters) and a few minutes before you end your work (to catch up with last-minute concerns).
  • 2. Set up templates or a Frequently Asked Questions page. The same questions can be repeatedly asked by different people - things like how to operate a certain product, how to download a resource, how to join your affiliate program, and so forth. It is obvious that typing the same answers to the same questions over and over again is extremely time-consuming. It is therefore advisable to set up templates of answers so you can just copy and paste them whenever the same questions are being asked again. A better way is to set up a Frequently Asked Questions page so you can just refer people to it when they have queries. The only time theyll email you again is when their concerns have not been properly addressed.
  • 3. Reply briefly. Answer your emails clearly and to the point. Dont overcomplicate the explanation. Never reply to spam messages or to junk mails.
  • 4. Take the phone. Several minutes spent in replying to emails can be shortened tremendously by just calling the person. Youll get faster responses and youll end up saving lots of time. And of course, the personal touch is priceless.
  • 5. Terminate spam. Spam messages are very prevalent nowadays. Not only can they waste a lot of your time, but they can be very annoying as well. To prevent spam, dont spread your email address like wildfire. It would be advisable to have a private email address that only a few trusted people know. If you can, make your email address more intricate. For example, use mark_jones27543@yahoo.com instead of mark_jones@yahoo.com. If youre inserting your email address in websites and messages, you may replace @ with AT. For instance, write down mark_jonesAtyahoo.com instead of mark_jones@yahoo.com.

Get your email across. Sometimes, your email could mistakenly be regarded as spam, and this would waste your time in composing that message. To prevent such occurrence, be careful with your choice of words. Avoid words or phrases that trigger the spam filters. Some words to avoid: free, money, sex, amazing, limited offer, naked, opportunity, debt, loans, lottery, retire, urgent