Time Management Tips And Techniques

Organizing and Time Management

After carefully laying out your plans, you have to work with the execution using an organized structure to efficiently manage time. Time Management tools involve a lot of organizational aspects that limit and control the flow of resources.

A suggested organizational method you can do to manage your time and to entail great results is by using Time Estimates. First you need to know where your time goes or how you would like to spend the rest of your day. If you work in an office, calculate how much time you spend in your office and at home. Time estimates will give you the idea of your workflow, your efficiency in doing work, and your time to relax and rest. For other time estimates, try considering these:

1. Time of Work The regular workload for most people is 8 hours, more or less. You have to maximize your time and energy during this productive period. Work time should also follow regulation that is created to sustain a harmonious atmosphere for both employees and employers.

2. Personal time This is the time in which an individual can have personal space and time for reflection. This can be either a time to contemplate or rest for a while (during coffee breaks, a prayer, or cigarette break). Personal time can be short but it is very meaningful for an individual who is seeking refuge and silence after a day of hustle and bustle. This is also a moment of reflecting the time spent on other things like work and other activities.

3. Interaction moments These are times spent talking with colleagues, friends, relatives, and loved ones about relationships, professional matters, personal things, or anything that concerns the speaker and the listener. Usually we become unconscious on the time spent for this activity but we should be aware of the many things learned from interaction and socialization.

4. Time for Relaxation and Recreation This is the time when you reward yourself after spending so many hours and days at work. This is a time to feel free and to enjoy the moments of life.

You can organize your time by creating a daily agenda and by checking your agenda at the end of each day to track down your schedule on a daily basis. Other suggestions include:

1. Keep an activity log in which all your activities, either major or minor, can be written down and later on, be analyzed by you. You would see that you have a remarkable capacity to do so many things or, on the opposite side, there are so many things that you have not done because of tardiness. This would also help you become more aware of your strengths and your weaknesses. You can also analyze your period of alertness and productivity through this activity log.

2. Track-down your idle moments or your periods of tardiness. For example, know what might have been the cause of the delay of finishing tasks such as writing a report or going to your appointment. This way, you would also know your weaknesses when it comes to motivation and goal setting.

3. Know your personal histories, your family history, and learning insights from the past. This way, you would recognize the importance of time and how it has affected your development as an individual or as part of your family or society. 

4. You may also compare your work efficiency with the work style of others. But this should not frustrate you if you see that others leave you behind. Contrary to this, you should be motivated to excel or to improve your condition if you see that you are not working as fast or as efficient as they are.

  • Importance of Filing
    Importance of Filing Some people think that filing is a complete waste of time. The opposite is true. The benefits of filing far outweigh the inconveniences of engaging in such task. The importance...

  • Deduction and Induction
    Deduction and Induction There are ways to organize sets of ideas. Like in a story or a narrative, one can look for the conclusion in the end or sometimes, as most flashback stories would narrate, you...