Time Management Tips And Techniques

Planning and Time Management

Planning means preparing yourself with theories, ideas and concepts that will lead you in executing your task. A carefully crafted planning procedure doesnt waste time and effort. Planning involves management of resources and tracking down the logical steps in executing a task or project. This also involves creativity and patience since you would not want to start with an empty hand or pocket.

Now that you are ready and energetic about your plans, your next step would be to manage your time as you execute your plans. In this case, you must have effective ways to manage time. Your strategies to work with your plan should follow logical, relevant, and intelligent moves that will make you adjust with the changes and flux of time. A good plan is not enough unless it is executed well. You will just end up with a good plan and not with the best result if you will just keep on reading and re-reading your plans. In the strategies of time management, you should:

  • 1. Know your strengths and weaknesses.
  • 2. Try to veer away from complications.
  • 3. Avoid mental contradictions.

These three important aspects will help you know your best moves. By looking at your strengths and weaknesses as an individual, you would also know what to avoid (like procrastination, boredom, laziness, low self-esteem) and what to bank on (creativity, flexibility, or cheerfulness). You would also work with your best effort because you want to finish the said task and succeed. By knowing yourself, you would also know how to adjust during trials and testing.

Make things simple. This doesn´t mean you cant think of complicated matters over the period of planning or during the execution of your plans. Simplicity means that you reduce complication as much as possible. In making your calendar of activities or time frame, do not include irrelevant agenda or unnecessary tasks. Do not put too many variables in your plans. Just think of the needed resources. Finally, think of ways of achieving your goals without too many directions or strategies. Just focus on what you think is the most effective way in the execution of your work plan.

You are your own enemy. Mental contradictions are also called cognitive dissonance. This means that if you think of your goals or aims, and something bad happens which might cause some delays or change of plans, do not pressure yourself with opposing poles of thoughts. In other words, remove anxiety from your mind.

There are ideal scenarios in your mind (like remodeling your house during your given vacation leave and spending a week with a newly refurbished house).

But there are realities to face (Because of the delay of materials, a one week delay was incurred and you werent able to enjoy the pleasant rest period you had envisioned).

In this case, dont grumble and complain. Instead, think of the future, or the succeeding days that you can have to extend your plan of rest and recreation.

Lessen the cognitive dissonance or mental contradiction that you would feel every time a problem or hindrance comes across your desired path. This will only muddle your thoughts and make you less energetic because of dissatisfactions. Often, this kind of displeasure will lead you nowhere and will eat up your time in reaching your necessary objectives.

Now after keeping these in mind, you are now ready to execute your plan.

A plan, especially made for a targeted result in an organization or as a personal aim (like saving some money or thinking of an activity during the summer), should be written down to achieve concrete actions. Never underestimate the value of planning because it is the start of the creation of strategies in executing your moves to achieve what you envision to accomplish.

A long-term plan involves a lifetime endeavor or a long-range projection. This can be part of an individuals journey towards his notion of success. This might include ambitions, the kind of life a person wants, or the philosophy which defines a persons meaning of success. Long-term plans can also be part of the bigger plans a society would create to better organize human existence. It can also take a longer period of time and necessitates a lot of changes.

On the other hand, a short-term or short-range plan involves a plan for tomorrow, for the week, for the month, or for the year. This is a personal plan that manifests the shortness of time or the limitations of a day or week. Short-term planning needs a lot of skills in balancing between tasks or duties that require time. It also involves insight in the right usage of resources and its relationship with time, such as the availability of the required supplies or the delays in communicating messages.

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